Updated Terms of Use: Carolina Vacays (NC Focused)

Effective Date: March 17, 2026

1. North Carolina Vacation Rental Act All bookings are subject to the provisions of the North Carolina Vacation Rental Act (N.C.G.S. Chapter 42A). By confirming a booking, the Guest acknowledges that this is a vacation rental for a period of less than 90 days and that the Guest’s primary residence is elsewhere.

2. Trust Account Disclosures In accordance with NC law, all guest funds (deposits, prepayments, and fees) will be deposited into an interest-bearing trust account at [Insert Name of Bank, e.g., First Citizens Bank]. Interest: Any interest earned on these funds shall accrue to Carolina Vacays.

3. Payment & Security Deposits Payment: A portion of the rent is due at booking, with the final balance due 30 days prior to arrival. Security Deposits: If a security deposit is collected, it will be applied toward any damages caused by the guest. Per NC law, any unused portion will be returned within 45 days of check-out. Damage Waiver: We may offer a non-refundable "Damage Waiver" fee in lieu of a large security deposit.

4. Cancellation & Transfers Standard Policy: [Insert your specific window, e.g., 60 days for a full refund]. Transfers: If the property is sold or the management agreement ends, Carolina Vacays will transfer guest information and funds to the new owner/manager as required by N.C.G.S. § 42A-19.

5. Mandatory Evacuation & Travel Insurance Per NC law (§ 42A-36), if state or local authorities order a mandatory evacuation of the area: Guests are required to comply and evacuate. Refunds: Carolina Vacays is not required to provide a refund for stayed or unused nights if the guest was offered Travel Insurance prior to booking. We strongly recommend purchasing insurance. 

6. Expedited Eviction Guests may be subject to expedited eviction (as outlined in Article 4 of the NCVRA) if they: Materially breach the rental agreement. Fail to pay rent. Occupy the property after their lease has expired.

7. Occupancy & Prohibited Use Occupancy: Limited to the number of guests stated in the listing. Exceeding this limit is a material breach. Events: No weddings, parties, or large gatherings are permitted without prior written consent and an additional event fee. Pets: Only allowed in designated "Pet Friendly" properties with a paid pet fee.

Privacy Policy: Carolina Vacays Effective Date: March 17, 2026

1. Introduction At Carolina Vacays ("we," "us," or "our"), we respect your privacy and are committed to protecting the personal data we collect from guests, property owners, and website visitors. This policy outlines how we handle your information when you use carolinavacays.com.
2. Information We Collect We collect information that identifies you ("Personal Information") to provide our services: Identity Data: Name, date of birth, and government-issued ID (required for age verification per our Terms of Use). Contact Data: Email address, phone number, and billing/home address. Financial Data: Credit card details and payment history. (Note: Payments are processed via secure third-party processors; we do not store full card numbers on our servers). Booking Data: Property preferences, travel dates, and special requests (e.g., pet info or accessibility needs). Technical Data: IP address, browser type, and usage data collected via cookies to improve site performance.
3. How We Use Your Information We use your data to: Process and confirm your vacation rental bookings. Communicate check-in instructions and property updates. Process payments and refunds. Comply with North Carolina tax and legal reporting requirements. Send promotional offers or newsletters (only if you have opted in).
4. Data Sharing and Disclosure We do not sell your personal information. We only share data with: Property Owners: Limited to guest names and booking dates for security purposes. Service Providers: Cleaning crews or maintenance contractors who need access to the property. Payment Processors: To securely handle transactions (e.g., Stripe, PayPal). Legal Authorities: If required by North Carolina law or to protect our legal rights.
5. Data Security We implement industry-standard security measures to protect your data. Access to sensitive information is restricted to authorized employees and contractors who need it to perform their jobs.
6. Your Rights Depending on your location, you may have the right to: Request a copy of the personal data we hold about you. Request that we correct or delete your personal information. Opt-out of marketing communications at any time by clicking "Unsubscribe" in our emails.
7. Cookies and Tracking Our website uses cookies to enhance your browsing experience and analyze site traffic. You can manage your cookie preferences through your browser settings, though some site features may be limited if cookies are disabled.
8. Changes to This Policy We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Effective Date."